Industry solution
IT for property managers and real estate administrators – multi-tenant, multi-site, document-secure.
Property managers juggle hundreds of client objects and owners. We deliver the IT platform that makes this work without Excel chaos.
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Typical problems
What we hear again and again in this industry
Four points that surface in almost every discovery workshop – and that we tackle concretely.
Property management software is local and limited
Classic management software (Karthago, Domus, Aareon) runs on local servers. Multiple sites or home office? Complicated.
Tenant separation has to be watertight
Owner data of different homeowner associations must not mix. In practice the permission systems are often weak – one click too many and an owner sees foreign data.
Document flood: contracts, resolutions, statements
Every object generates hundreds of documents per year. Without a clean DMS everything ends up on the file-server – search takes forever, retention deadlines are missed.
Owner portal and communication
Owners now expect online access to statements and resolutions. A portal that is GDPR-compliant and tenant-clean is missing for many managers.
IT requirements
What your industry expects from IT
Software, infrastructure and compliance – the three fields that must fit together.
Specialist software
- Property management software (Karthago, Domus, Aareon, Wodis Sigma)
- Document management with full-text search
- Owner portal with tenant separation
- Accounting software integration
Infrastructure
- Cloud hosting of the management software
- Secure tenant separation (technical and organisational)
- Backup with long retention (10+ years)
- Multi-site interconnect for branches
Compliance
- GDPR-compliant tenant data processing
- GoBD for accounting
- WEG retention periods for resolutions
- Access logging for owner data
Matching services
How we deliver this for you
Out of our nine service building blocks, the four that are especially relevant for this industry.
Cloud infrastructure
Property management software in our cloud, with clean tenant separation per WEG.
Virtual desktops
Managers and accounting work the same way everywhere – data stays in the DC.
Backup & data protection
Long retention with immutable backup – WEG resolutions safely archived.
IT monitoring & security
24/7 monitoring, endpoint protection, access logging – even for small managers without their own IT.
Anonymised industry case
Property manager, Rhine-Main – 22 FTE, 380 managed WEGs
Profile
Mid-market property manager focused on WEG administration in Frankfurt and surroundings.
Starting point
Karthago ran on a server in the office, home-office staff connected via VPN, file storage on a chaotic file-server, owner portal as an outdated PHP solution with questionable tenant separation.
Our solution
Migration of Karthago + DMS to our cloud, virtual desktops for managers and accounting, new owner portal with clean tenant separation, backup with 10-year retention.
Outcome
- < 6 sec Karthago login from home office (previously 25 sec)
- 0 tenant mix-ups – permission system audited
- 380 WEGs cleanly tenant-separated in the new owner portal
- 10 years of audit-proof resolution archiving – WEG-compliant
Frequently asked from this industry
What customers from Real estate ask us up front
Usually yes. We migrate Karthago, Domus, Aareon and comparable systems to our cloud. The prerequisite is that the software is cloud-capable – we verify this up front.
Next step
Let's talk about your industry's requirements.
30 minutes are enough for us to place the typical points of your industry and say where the biggest leverage sits.
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